National toll free hotline:
400-711-2005
Hong Kong Company Maintenance Requirement
Under the HK Companies Ordinance, a Hong Kong registered company must comply with the below requriements:
Annual Return
Ø File an Annual Return with the Companies Registry according to the anniversary date of its incorporation each year.
Ø File Notifications of Changes with the Companies Registry if there are any changes in shareholding, directors, registered office etc during the year.
Business Registration Renewal
Ø Renew Business Registration Certificate with the Inland Revenue Department (IRD) one month before expiry on an annual basis or once every three years, as the case may be.
Tax Return
Ø Submit Profits Tax Return to IRD every year to assess the tax liability of the company.
Ø A newly incorporated company will receive its first Profits Tax Return in 18 months after the date of commencement of business or the date of incorporation.
Ø File Employer’s Return with IRD to report salary paid to employee in Hong Kong each year.
Auditor's Report
Ø Prepare the following supporting documents upon submission of Profits Tax Return under the Inland Revenue Ordinance:
ü a certified true copy of Balance Sheet, Income Statement and Auditor’s Report (collectively name as audited financial statements).
ü a tax computations with supporting schedules showing how the amount of assessable profits (or adjusted loss) has been arrived at.
ü other documents as specified in the Notes and Instructions to Profits Tax Return.
Books of Accounts and Business Records
Ø Maintain sufficient books of accounts and business records in order to prepare audited financial statements for tax return filing.
Ø Such business records must be kept for at least 7 years.
Notification of Employment
Ø Give written notice to the IRD for employing individuals in Hong Kong, notification is required to submit no later than 3 months after the date of commencement of employment, stating:
ü full name and address of the individual
ü date of commencement
ü terms of employment
Annual General Meeting
Ø Hold the first Annual General Meeting (AGM) within 18 months of incorporation.
Ø Unless the Registrar of Companies agrees in writing to an extension in a particular case, the period between AGMs must not exceed 15 months.
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